Privacy Policy
Last Updated: 07/02/2026
Rappahannock Reflections respects your privacy. This policy explains what information we collect, how we use it, and how you can request changes or removal.
Information We Collect
We only collect contact information that you provide directly to us. This may include your name, email address, phone number, session details, message content, and other information submitted through our website, contact forms, scheduling links, or client communication.
Scheduling
We use Calendly to help schedule sessions, consultations, and meetings. Information submitted through Calendly may include your name, email address, phone number, appointment details, and any notes you choose to provide.
Contracts
We use DocuSign to send, manage, and store photography contracts and agreements. Any information submitted through DocuSign is used only for contract-related purposes.
Payments
Payments may be collected through Pixieset and Stripe. Payment processing is handled by those platforms. Rappahannock Reflections does not directly store full credit card numbers or payment card details.
Photo Storage
Client photos may be stored through Pixieset or secured locally on a secured NAS. We take reasonable steps to protect client images and limit access to authorized use only.
How We Use Information
We may use your information to:
- Respond to inquiries
- Schedule sessions
- Prepare and manage contracts
- Deliver client galleries
- Process orders or payments through third-party platforms
- Communicate about your session, gallery, prints, or downloads
- Improve our client experience
Third-Party Services
We may use trusted third-party services to operate our business, including Pixieset, Stripe, Calendly, Lightroom, and DocuSign.
Pixieset may support our website, client galleries, store, downloads, and order process. Payment processing may be handled through Stripe as integrated with Pixieset. Scheduling may be handled through Calendly, and contracts may be handled through DocuSign.
These services may process information as needed to provide scheduling, contract, payment, gallery, delivery, or order services. You can review Pixieset’s Privacy Policy to learn more about how Pixieset handles information through its platform.
Cookies
Our website, client galleries, and third-party tools may use cookies or similar technologies to help the site function, improve user experience, support scheduling, manage galleries, and process orders.
Because our website and client galleries may be hosted or supported through Pixieset, some cookies may be managed by Pixieset. You can learn more by reviewing Pixieset’s Cookie Policy.
You can adjust cookie settings through your browser. Depending on your settings, some website, gallery, scheduling, or ordering features may not work as intended. For more information on how to block, manage or filter cookies, you can learn more through your browser’s help file or by visiting websites like All About Cookies.
Information Sharing
We do not sell your personal information. We may share limited information only when needed to provide services, complete payments, manage contracts, deliver galleries, comply with legal obligations, or protect our business.
Your Rights
You may request that we correct or remove your personal information by emailing info@rapreflections.com.
Please understand that some records may need to be retained for legal, tax, payment, contract, or business purposes.
Contact
For privacy questions or requests, contact:
Rappahannock Reflections